ADMINISTRATION DIVISION

The Administration Division of the Department performs duties related to the internal administration of the organization. The main functions are listed below:

Personnel File Management

• Maintaining and updating the Personal Files of all officers in the Department.

• Granting Salary Increments.

• Granting recommendations for Property Loans for officers.

• Registration under the Widows’ and Orphans’ Pension Scheme (W&OP).

• Handling Government Officers’ Insurance matters.

• Handling Training activities.

Transport Management

• Vehicle repairs.

• Vehicle servicing.

• Deployment of vehicles for official duties.

• Vehicle insurance.

• Checking Running Charts/Logbooks.

• Monitoring Fuel Consumption.

• Obtaining Revenue Licences.

• Refuelling vehicles.

Institutional Affairs

• Creation of New Posts within the Department.

• Supervision of officers’ attendance and departures.

• Handling official duties related to officers’ Leave applications.

• Issuance of Train Warrants.

• Receiving and approving Vouchers related to Overtime.

• Receiving and approving Vouchers related to Travelling Expenses.

• Handling official duties related to officers taking Foreign Leave.

• Official duties related to granting Maternity Leave to officers.

• Confirmation of service for Development Officers upon completion of their probationary period.

• Conducting Efficiency Bar (EB) Examinations for the Junior Staff.

• Granting allowances to officers traveling abroad for official duties, covering the period spent overseas.

• Referring staff for Training and Courses and conducting Workshops.

• All duties related to settling Water, Electricity, Telephone, and Newspaper Bills.

• All duties related to Mail/Post.

• All Administrative Matters concerning the Department’s officers.

• All Institutional Matters including recruitment, drafting recruitment procedures, updating staff changes, preparing parliamentary reports, and preparing Cabinet Memoranda.

• Official duties related to Discipline of officers.

• Approval of Distress Loans and Property Loans.

• All matters related to the Transfers and Secondments of officers.

• Matters related to officers’ Agrahara Insurance.

• Dealing with other institutions regarding administrative matters.

• Maintenance of all equipment including telephones, computers, photocopiers, fax machines, and air conditioners, as well as Building Maintenance and Repairs (including Mahanayaka Charikarāmaya, Kandy Regional Office, Ratnapura Regional Office, and Kurunegala Regional Office).

• Holding meetings for Staff Officers and Branch Heads.

• Holding District Buddhist Affairs Coordinator Officer Management Meetings and related activities.

• Maintaining and directing activities related to Public Administration Circulars and all other circulars.

• Matters related to deploying officers for Election Duties.

• Preparation of Official Identity Cards.

• Provision of Uniforms for the Junior Staff.

• Assignment of Key Duties.

• Reorganization of the Staff.